Privacy Regime

Personal Information

  • All personal information is kept electronically and is protected by encryption. My systems are backed up hourly via cloud based storage and this is also encrypted.
  • Personal information is also stored on servers within the USA via my website and gallery service providers. Each of these suppliers are GDPR compliant.
  • Personal information which is used for marketing purposes, will only be done so if permission has been received. Email marketing is conducted via 3rd party software programme which is also GDPR compliant.
  • Clients who chose not to receive marketing shall have their personal information kept on file for approximately 3 years preceding their last contract date. Deletion of personal date will take place during the month of January and June each year.
  • Clients who choose to receive marketing will have their data kept on file until they opt out of marketing, in which case they will instantly be removed from marketing lists and data will be deleted.
  • Data is not sold

 

Images

  • All Images are kept electronically and is protected by encryption. My systems are backed up hourly via cloud based storage and this is also encrypted. My cloud service providers are GDPR compliant.
  • Images are also stored on servers within the USA via my website and gallery service providers. Each of these suppliers are GDPR compliant. Galleries are password protected. Images will not be shared on my website publicly unless permission has been agreed with the client or parent / guardian for those under age 16.
  • From time to time, images may also be shared with professional bodies for assessment towards qualifications or professional competitions. These professional bodies are all GDPA compliant.
  • Images shared on social media shall only be done with permission via a model release form. These may be uploaded from my desktop computer or mobile phone (Instagram). Each of these devices is encrypted.
  • Images are kept for the time specified within the contract. Deletion of images will take place during the month of January and July in the year preceding the defined expiry date. Exceptions apply, as stated within the contract whereby images have been used to produce marketing material (with permission) such as postcards or flyers, in which case the images will not be deleted in the format that they are printed. Images used in a panel for professional qualifications will remain in existence for the duration of the businesses validity.

 

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